Administrative Specialist 1, Health Services Division (Salem) possible hybrid remote option

Initial Posting Date: 10/01/2024
Application Deadline: 10/13/2024
Agency: Department of Corrections
Salary Range: $4,174 – $5,489
Position Type: Employee
Position Title: Administrative Specialist 1, Health Services Division (Salem) possible hybrid remote option
Job Description:
Administrative Specialist 1, Health Services Division (Salem) possible hybrid remote option
Central Health Services –
About the Job – Your Role
As an Administrative Specialist 1, you will provide clerical support for the operations of the Health Services Division by working independently to fill out and submit adult-in-custody (AIC) Medicaid applications to Oregon Health Authority (OHA). You will work closely with Transport and Offsite Medical Care RN to determine immediate application needs. Communicates with Central Administration, Oregon Health Authority (OHA), and Third-Party Administrator (TPA) regarding immediate application submissions. You will meet with AICs to obtain information needed for Medicaid application. Act as liaison between DOC, OHA, and TPA. You will track and monitor Medicaid application submissions, eligibility, enrollment, and suspension status. Receive and review medical invoices for prospective employee pre-employment exams. Assist with maintenance of and updates to division’s policies, procedures, protocols, forms, and administrative rules. Provide general administrative support to division’s Contract Administrators. Purchase supplies and equipment through AFAMIS, Office Max. Support division’s training team by coordinating new training module approvals through the Professional Development Unit and the department’s electronic learning management system; track employee training requirements.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
OR
An equivalent combination of education and experience.
Requested Skills
Tracking and compiling data
Teamwork
Ability to work independently
Ordering supplies and equipment
Lead work or coordination of office
Working with HIPAA guidelines
Reviewing invoices and processing payments
Strong communication skills (verbal and written)
Organizing, prioritizing, attention to detail, and multi-tasking
Using independent judgment to make decisions
Managing and working with confidential information including medical information
Interpret and apply statutes, rules, regulations, policies, procedures, and guidelines
Preferred Skills
Medical coding
Medical terminology
Medical office experience
Experience working in a law enforcement or correctional environment
In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
Provide a cover letter no more than 1 page describing your experience working with other entities completing an assignment or project.
Working Conditions
These positions will be stationed at/out of Health Services (CTRS) in Salem with a possibility of hybrid remote work; however, travel to facilities may be required. These positions may work in contact with adults in custody in the institution setting and may be exposed to hostile situations or incidents. Office setting, with some time spent inside a correctional medical clinic.
About the Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
Vacation, sick leave, and 11 paid holidays
21 days paid military leave for national guard and reserve components
Optional short and long-term disability
Term life insurance
Flexible spending accounts for health and childcare
About the Process – What to Expect
After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
Top candidates will be referred to the hiring manager.
The hiring manager will review your application and schedule interviews.
Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
Final candidates will have a background check, , and reference checks.
A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages.
A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from .
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Kelli Ketchum, [email protected]
Reference Number: Req-166332
Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.

State of Oregon