HeadX
Location: No location restrictions, we hire remotely worldwide / Overlap with EU timezone (+2/3 GMT).
Language: We operate internally and externally in English (US)
Hours: 40 hours per week
Level: Mid – Senior (3-5 years)
The Opportunity
To be successful as an Executive Assistant / Operations Project Coordinator, you should have excellent organizational and communication skills. You should also have a thorough understanding of administrative duties, time management, and task coordination. Additionally, you should be proficient in project management, workflow improvement, and SOP development to assist our CEO effectively.
So, what should you expect if you join us?
Highly experienced founders team (multiple successful projects, with over $700M+ in collective experience).
Fast-pace, no micromanagement environment. Dynamic challenges, changing responsibilities, personal growth and big goals!
Great, budding culture with highly experienced, small team of driven top A-players in their respective fields.
Remote culture, and location independence (ability to travel as long as work is done).
Job Responsibilities
Point of Contact: Serve as the liaison among executives, employees, clients, and external partners.
Information Management: Manage the flow and records of information promptly and accurately.
Calendar Management: Schedule meetings, manage the executive’s calendar, and take notes during meetings.
Task Coordination: Coordinate tasks on our project management system and prioritize sensitive matters.
Reminders: Send reminders for overdue tasks.
Workflow Improvement: Continuously seek ways to improve workflows and processes.
SOP Development: Create Standard Operating Procedures (SOPs) to enhance operational efficiency.
Communication: Format information for internal and external communication, including memos, emails, presentations, and reports.
Administrative Assistance: Assist with writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.
Travel Arrangements: Make travel and accommodation arrangements.
General Support: Provide general administrative support and handle other tasks as needed.
Your Experience:
Experience: Minimum of 3 years as an Executive Assistant or similar role in a remote environment.
Language Skills: Excellent English proficiency (speaking, reading, writing).
Technical Skills: Practical experience with Google Workspace (Docs, Sheets, Slides, Calendar).
Tools Experience: Familiarity with project management and communication tools like Slack, ClickUp, Asana, etc.
Organizational Skills: Strong ability to keep things organized, clear, and detailed.
Emotional Intelligence: High level of Emotional Intelligence, Critical Thinking, and Empathy.
Time Management: Ability to manage time and workload effectively.
Problem-Solving: Competence in solving problems, making decisions, and multitasking when necessary.
Work Ethic: High level of work ethic and interpersonal skills.
Timezone Availability: Able to work within the EU timezone. This is a fully remote position.
✨ Nice to have Skills:
Operations
Executive Assistant
Business Development
Project Management experience
ℹ Hiring Process :
Round (1): Review and evaluate your application
Round (2): Invite to 30 minutes ‘Discovery Call’ with our Recruitment Manager Madhuri Suklabaidya
Round (3): Practical Task
Round (4): Founder Round
Round (5): Offer Stage ✍
ℹ About us:
We build online businesses. The founding team has been working in the online space for over 15 years and successfully grew and consulted a number of companies to 8-figure brands. Our current eCommerce grew from $0 to $1M/Monthly Revenue in just 6 Months. We are now taking over the USA and planning global expansion. Bootstrapped it all the way. No outside investors. Our goal is to hit $100M within a couple of years. We are result oriented team that knows for survival you need always test, evolve and adapt to be the best. Our team is very open-minded and huge believers in extreme ownership
What We Are Offering:
Interesting, challenging, fast-growing projects
Strong and open-minded, transparent team
An environment that will push you to grow and evolve
Freedom to make decisions (and fails!)
Fully remote team, flexible times (according to clients or team needs)
Non-corporate, ever-evolving environment
Results and solutions-oriented environment
Our Values * Continuous Improvement – Life is never-ending growth. The day you stop growing – you start dying. We implement what we learn otherwise it’s worthless.
Extreme Ownership – People make their own decisions and hold themselves accountable. We solve any roadblocks, not blame or rely on others.
Grit – Resilient, perseverant, and plain ol’ not giving up. Not letting anything stop you. Not being afraid to get your hands dirty. Getting those blisters.
Performance driven – Make shit happen, don’t just talk about doing, focus on getting it done and the output of your work, not how many hours you put in.
Integrity – Being human and understanding each other, operating by wishing others good, and being very transparent with feedback.
Exceptional Team – The team is the cornerstone of our success, propelling us to achieve greatness. Our Culture brings both memorable experiences and fulfillment.
HeadX
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