Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization: Infectious Disease – Admin 30
Job Summary: The Fiscal Director, at the Southeast AIDS Education and Training Center (SE AETC) at VUMC oversees all budgeting, invoicing, and reporting of HRSA grant funds as well as manages the fiscal team. This position provides fiscal leadership to support programs that are expected to experience significant change, expansion, or evolution over time. The fiscal director will also analyze budgetary data, verify figures, and develop budget proposals as well as recommend allocation of budgetary funds. This position will involve both in-person and remote work; the in-person office is located at the 100 Oaks campus.
Preferred Qualifications:
Excel Guru!
All Microsoft Office Products
Workday
Department Summary:
The Southeast AIDS Education and Training Center (SE AETC) is one of eight regional AETCs across the country. Encompassing Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee, the SE AETC offers comprehensive, collaborative educational opportunities designed to increase the size and strength of the HIV clinical workforce, improve outcomes along the HIV Care Continuum, and reduce the number of new HIV infections.
https://www.seaetc.com/
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KEY RESPONSIBILITIES
Manage fiscal and administration (F&A) team, address questions and concerns, conduct performance reviews. Train on systems and approaches to tasks as needed.
Provides fiscal leadership for the Southeast AIDS Education and Training Center (SE AETC) including independent creation, coordination, execution and growth of complex fiscal processes.
Monitors expenditures against budget; prepares necessary documentation for supervisory review/approval; tabulates budgetary data, calculate figures, and checks for accuracy.
Assumes full responsibility for planning, forecasting, and provides final approval of budget and fiscal expenditures.
Solve moderate and complex F&A problems.
Strategically plan/implement fiscal and administrative projects.
Write protocols and processes to improve fiscal team performance and efficiency.
Review, demonstrate, investigate, and communicate rules and requirements related to HRSA funding and the uniform administrative guidance.
Acts as the Primary F&A contact with HRSA project officer.
Conducts pre- and post-award grants management, grant and report writing. Site Visits – Lead for F&A during HRSA site visits; F&A reviewer on partner site visits; prepare fiscal/administrative site visit reports. As part of AETC leadership, help resolve general AETC issues and concerns.
Create/revise AETC and other externally funded project budgets, amendments, carryover.
Monitor monthly subrecipient invoices, spending, and budget revision requests.
Creates charts, graphs, and tables to summarize analysis results
Reconcile monthly AETC internal spending documents and the general ledger; utilize VUMC system-wide monthly reports.
Lead annual reconciliation/closeout.
Identify and create easy to read tables and charts to present fiscal data to internal and external colleagues as well as keep AETC Director aware of spending at least quarterly.
Investigate and communicate requirements and policies related to VUMC grants management, budgeting, compliance, and HR.
When possible, act as HR liaison for SE AETC; work with ID HR liaison and with HR to address HR related questions and concerns.
Request, recruit, and hire new and replacement positions for the AETC.
Approve bi-weekly and monthly timesheets.
Serve as resource to others.
TECHNICAL CAPABILITIES
Quality Management (Advanced): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
Networking (Advanced): Build relationships through industry contacts, professional organizations and individuals.
Peer Leadership (Advanced): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
Process Improvement (Advanced): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
Mentoring & Coaching (Intermediate): The essence of training and mentoring on the job is transfer of knowledge. Whereas training can be considered more formal and scheduled, mentoring is often in the form of guidance and “hands-on” experiences. The reporting relationship is unimportant since the purpose is to pass on information and experiences. These discussions normally center around a person’s goal of learning job procedures, content, standards, analysis and problem-solving.
Financial Processes (Advanced): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Program Management (Advanced): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a “go-to” resource for colleagues with less experience; may lead small project teams.
Core Capabilities :
Supporting Colleagues: – Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. – Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. – Communicates Effectively: Recognizes group interactions and modifies one’s own communication style to suit different situations and audiences. Delivering Excellent Services: – Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. – Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. – Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees’ effectiveness. Ensuring High Quality: – Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. – Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. – Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: – Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. – Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. – Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: – Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. – Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. – Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Position Qualifications:
Responsibilities:
Certifications:
Work Experience: Relevant Work Experience
Experience Level: 5 years
Education: Bachelor’s
Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled
Vanderbilt University Medical Center
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