Job Description:
Purpose of the Job:
The purpose of the Logistic Coordinator is to provide day to day leadership on implementation of all logistics functions in NRC West Area Office. S/he will take an active role in supporting field based logistics staff comply with NRC and donor guidelines and lead on all logistic activities conducted in NRC West Area Office. The role will also provide technical line management to logistics staff in Badghis field office and any other sub-office.
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Responsibilities:
Generic Responsibilities: * Implement NRC’s systems and procedures at area level
Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
Prepare and submit reports and analysis
Ensure proper filing of all support documents
Support line managers in procedures and require support team training
Management of support team
Ensure development and implementation of administrative systems and procedures
Provide anti-corruption, transparency and cost efficiency focus in all processes procurement, vehicle management, asset management
Ensure safe and efficient transport of staff and materials
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Representation of logistics internally with Area Management and other internal stakeholders
Logistics input for donor proposals, donor reports, project review meetings and audits
Training of Logistics and non-logistics staff on logistics processes, procedures and policies
Review, provide feedback, and consolidate all West Area monthly logistics reports. Share final and consolidated reports with Area Manager and Support Manager on a monthly basis
Fleet Management
Ensure fleet is managed in-line with NRC Afghanistan fleet management SOPs and global procedures – this includes ensuring all required vehicle documents are in place and all fleet is adequately equipped
Stock & Asset Management
Make sure that stock management SOPs and global policies are adhered to
Lead on disposal process of damaged assets and inventory items
Ensure management of assets through Agresso asset management module
Ensure regular stock checks and asset & inventory verification are completed, documented and reported
Procurement
Review procurement plans for all grants and consolidate these regularly into an area level procurement plan
Collection of price list surveys and leading on market reviews where appropriate
Ensure set-up and management of Framework Agreements for the West Office
Ensure clear archiving system is in place for all procurement files
Ensure vetting of suppliers is completed in-line with NRC processes and policies
Perform other duties when required
Generic professional competencies for this position:
University education, in Business Administration or related field preferred
At least three years’ progressive experience in logistic with a reputable non-profit organization
Ability to build relationships quickly with a wide range of people, both internally and externally
Strong ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
Fluency in English language and local languages
High proficiency with MS Office – particularly Word and Excel
Excellent report writing skills
Attention to detail
Context related skills, knowledge and experience (shall be adapted to the specific position):
Skills in training and remote management support
Understanding of anti-corruption mechanisms and donor compliance requirements;
Excellent communication skills
Strong IT skills
Education:
University education, in Business Administration or related field preferred
Personal Qualities:
Planning and delivering results
Communicating with impact and respect
Handling insecure environment
Empowering and building trust
Language:
Dari
English
Pashto
We offer:
Monthly Salary based on NRC Afghanistan Salary Scale.
NRC has medical coverage for staff plus 4 dependents.
Leave and Holidays accordingly Afghanistan Labour Law
Top up Credit card on monthly basis
Norwegian Refugee Council
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