Intellistar
Keller Williams Real Estate is a dynamic and client-focused real estate firm specializing in delivering seamless and exceptional service throughout the buying and selling process. We are seeking an organized and detail-oriented Transaction Coordinator to manage the administrative and operational aspects of real estate transactions, ensuring every deal runs smoothly from contract to close.
Key Responsibilities
Transaction Management
Oversee the transaction process from contract execution to closing, ensuring all deadlines and contingencies are met.
Coordinate with agents, clients, lenders, title companies, and other parties to ensure a smooth transaction flow.
Review contracts, disclosures, and other legal documents for accuracy and compliance.
Track transaction milestones and send reminders for deadlines, inspections, and contingencies.
Administrative Support
Prepare and maintain transaction files, ensuring compliance with brokerage and legal requirements.
Manage and organize electronic and physical documentation, including contracts, addenda, and closing statements.
Input and update transaction details in the brokerage’s CRM or transaction management software.
Client and Vendor Communication
Act as the main point of contact for clients during the transaction process, providing updates and answering questions.
Schedule inspections, appraisals, and closings in collaboration with agents and vendors.
Coordinate the delivery of necessary documents between all involved parties.
Compliance and Quality Control
Ensure adherence to all local, state, and federal real estate regulations.
Monitor escrow accounts and manage the collection of signatures and required forms.
Assist in resolving any issues or challenges that arise during the transaction process.
Qualifications
Experience :
Previous experience as a transaction coordinator, real estate assistant, or in a similar role.
Knowledge of real estate contracts, disclosures, and compliance requirements.
Skills :
Highly organized with excellent time management and multitasking abilities.
Strong attention to detail and accuracy in reviewing documents.
Excellent communication and customer service skills.
Proficiency in transaction management systems (e.g., Dotloop, SkySlope, or BrokerMint) and CRM software.
Education : High school diploma or equivalent required; a real estate license is preferred but not mandatory.
What We Offer
Competitive compensation.
Flexible work schedule with opportunities for remote work.
Ongoing training and professional development.
A supportive and collaborative work environment.
Join Our Team
If you thrive in a fast-paced environment and enjoy keeping real estate transactions organized and on track, we’d love to hear from you.
Intellistar
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