Job Description:
The Principal Administrative Assistant provides solutions to problems in situations that may be atypical or infrequently occurring based on practice and existing precedents or procedures. They directly impact the quality of the work of the team. They can communicate technical administration information to the team and suggest improvements to existing processes.
Responsibilities:

Responsible for heavy calendar management, requiring interaction with internal executive and assistant, to coordinate a variety of complex meetings

Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner

Arrange domestic and international travel schedules and reservations as needed, including expense reimbursement

Type and proofread documents and correspondence

Carry out a varied assigned task requiring knowledge of office protocol and demonstrate an understanding of the organization, program, and procedure related to the work of the office

Coordinate and set up meetings and conferences, arrange travel, and work on a special project

Maintain the schedule of one or more individuals

Set up and maintain a manual and electronic filing system

Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc

Photocopy, fax, and scan a document as required

Assure effective mail and package distribution

Assist Employee and Manager with a general administrative request

Perform additional assignments under the supervisor’s direction

Serve as company liaison with the service provider; upload SOP (Standard Operation Procedure) document in matter management application

Set up and maintain a manual and electronic filing system

Qualifications:

High School Diploma required

Bachelor’s degree in business administration or related experience preferred

5+years of relevant experience, plus strong, proven experience working in an administrative assistant role preferably in a large corporation

Advanced knowledge of Microsoft Office and other related software skills is required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary

Ability to read and comprehend instructions, to write correspondence and memos

Able to effectively present information to co-workers and the general public

Strong organizational, multitasking, attention to detail, and interpersonal skills

Ability to work well with all levels of internal management and staff as well as effective communication skills, both written and verbal

Able to work independently but within a strategic framework

Ability to prioritize, organize, problem-solve, and meet deadlines and goals

Prior law firm or corporate legal department experience is a plus

Experience supporting litigation practice is a plus

Experience with legal matter management/e-billing applications (Ty Metrix 360) is a plus

#LI-PF1 #LI-Remote
About Us:
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we’ve been making the impossible possible. Today, we’re driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

McDermott

You must sign in to apply for this position.