Job Description:
The Principal Administrative Assistant provides solutions to problems in situations that may be atypical or infrequently occurring based on practice and existing precedents or procedures. They directly impact the quality of the work of the team. They can communicate technical administration information to the team and suggest improvements to existing processes.
Responsibilities:
Responsible for heavy calendar management, requiring interaction with internal executive and assistant, to coordinate a variety of complex meetings
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
Arrange domestic and international travel schedules and reservations as needed, including expense reimbursement
Type and proofread documents and correspondence
Carry out a varied assigned task requiring knowledge of office protocol and demonstrate an understanding of the organization, program, and procedure related to the work of the office
Coordinate and set up meetings and conferences, arrange travel, and work on a special project
Maintain the schedule of one or more individuals
Set up and maintain a manual and electronic filing system
Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc
Photocopy, fax, and scan a document as required
Assure effective mail and package distribution
Assist Employee and Manager with a general administrative request
Perform additional assignments under the supervisor’s direction
Serve as company liaison with the service provider; upload SOP (Standard Operation Procedure) document in matter management application
Set up and maintain a manual and electronic filing system
Qualifications:
High School Diploma required
Bachelor’s degree in business administration or related experience preferred
5+years of relevant experience, plus strong, proven experience working in an administrative assistant role preferably in a large corporation
Advanced knowledge of Microsoft Office and other related software skills is required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
Ability to read and comprehend instructions, to write correspondence and memos
Able to effectively present information to co-workers and the general public
Strong organizational, multitasking, attention to detail, and interpersonal skills
Ability to work well with all levels of internal management and staff as well as effective communication skills, both written and verbal
Able to work independently but within a strategic framework
Ability to prioritize, organize, problem-solve, and meet deadlines and goals
Prior law firm or corporate legal department experience is a plus
Experience supporting litigation practice is a plus
Experience with legal matter management/e-billing applications (Ty Metrix 360) is a plus
#LI-PF1 #LI-Remote
About Us:
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we’ve been making the impossible possible. Today, we’re driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
McDermott
You must sign in to apply for this position.