Administrative Assistant

Company Description
International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com.
Job Description
The Administrative Assistant preforms front-office duties and helps manage the daily workflow in the healthcare facility.
Key Responsibilities:

Track and assist with in processing (PCS) and out-processing personnel (TDY).

File and retrieve documents and reference materials.

Collect data and prepare reports and documents.

Arrange and co-ordinate meetings and events.

Record, transcribe and distribute minutes of meetings.

Monitor, screen, respond to and distribute incoming communications.

Answer and manage incoming calls.

Receive and interact with incoming visitors.

Liaise with internal staff at all levels, while maintaining confidentiality.

Track and report facility and environmental issues.

Manages office inventory and equipment by performing consistent stock checks, anticipating needed supplies, placing orders for supplies.

Schedules maintenance for equipment service and repairs as needed.

Actively participates in day-to-day office activities, including a variety of meetings and task force groups to improve procedural processes, obtain approvals, and remain abreast of new developments and policy requirements.

Actively participates in Mass Casualty exercises and events.

Performance of other duties as assigned.

This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above.
Qualifications
Experience Required:

3 years’ experience providing administrative support.

Proficient computer skills and in-depth knowledge of relevant software.

Knowledge of standard office administrative practices and procedures.

Education Required:

Obtain provided American Heart Association Basic Life Support (BLS) certification.

Proficiency in English both in reading and writing.

Physical Requirements:

Work is normally performed in a typical interior/office work environment.

Work involves sitting and standing for prolonged periods of time.

May require bending, stooping, and lifting up to 15 lbs.

Other Special Qualifications:

On call requirements as part of a rotation if required.

Must be able to read, write and speak English to effectively communicate.

This position is unaccompanied.

Ability to obtain a base security clearance is required.

Must be able to relocate to Qatar for the duration of the contract.

A valid passport in Country of Record is required and must be in your possession prior to relocation. You must maintain a current passport during your stay in Qatar.

Additional Information
Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.
Benefits – Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include paid time off and an annual bonus. International SOS complies with all federal, state, and local minimum wage laws.
International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with the applicable federal, state and local laws.

International SOS Government Medical Services