Executive Assistant – Freelance, Remote

Executive Assistant – Freelance, Remote
Department: Support & Leadership
Employment Type: Full Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $7.00 / hour
Description
About the Client
A venture-backed technology company revolutionizing global logistics through innovative aerospace solutions. With significant government and military contracts, they’re developing cutting-edge technology to transform cargo delivery worldwide. Based in Los Angeles, this rapidly growing startup is backed by $37M in contracts and is led by a renowned aerospace innovator.
Why does this role exist?
The Executive Assistant will serve as the crucial right hand to the Founder & CEO, managing both business and personal priorities to optimize executive effectiveness. This role exists to ensure seamless operational flow, allowing the executive to focus on strategic initiatives while maintaining work-life balance and organizational efficiency across multiple projects and ventures.
The Impact you’ll make
Executive Support

Manage complex calendar and email communications

Coordinate with internal and external stakeholders

Optimize the executive’s time and scheduling

Provide updates via Telegram throughout the day

Personal Affairs Management

Coordinate family appointments and travel arrangements

Manage multiple properties and maintenance schedules

Handle personal scheduling and reservations

Arrange medical appointments and family commitments

Administrative Leadership

Handle sensitive and confidential information

Implement efficient organizational systems

Communicate on behalf of the executive

Prioritize and manage tasks proactively

Stakeholder Relations

Interface with high-level contacts

Manage internal and external communications

Coordinate across different time zones

Maintain professional relationships

Skills, Knowledge and Expertise
Required:

Previous executive assistant experience supporting C-level executives

Demonstrated experience managing both business and personal affairs

Track record of implementing organizational systems and processes

Strong command of the English language (written and verbal)

Experience handling confidential information in a professional setting

Ability to articulate and demonstrate successful processes and techniques from previous executive assistant roles

Chief of Staff experience is highly desirable

WFH Set-Up:

Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor, and up.

Internet speed of at least 40 Mbps

Headset with an extended mic that has noise cancellation and a webcam

Back-up computer and internet connection

Quiet, dedicated workspace at home

Your Superpowers:

Exceptional organizational and time management skills

Strong written and verbal communication abilities

Proactive problem-solving mindset

Ability to maintain confidentiality

Detail-oriented with excellent follow-through

Adaptability and flexibility

Tech-savvy with modern communication tools

Strategic thinking and prioritization skills

Previous Chief of Staff experience or equivalent senior EA role

Proven track record of implementing efficient systems and processes

You should apply if…

You thrive in fast-paced, dynamic environments

You’re naturally proactive and take initiative

You maintain grace under pressure

You’re passionate about organization and efficiency

You understand the importance of discretion

You enjoy both independent work and collaboration

You can demonstrate concrete examples of systems you’ve implemented in previous roles

What to expect…
Work Setup:

Remote position

Must have a reliable internet connection and a quiet workspace

Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

Monday to Friday, 9 AM to 5 PM PST (Pacific Standard Time)

Occasional weekend availability for urgent matters

40 hours per week

Compensation:

$7 per hour

No benefits package included

Benefits

Magic