Job Title: Commercial Real Estate Finance Manager
Job Type: Full‑Time Contractor
Location: Remote 100%
Working Schedule: Monday through Friday, 9 am – 6 pm CT
Compensation: 3,000 – 4,000 USD (DOE)
About HireHawk
At Hirehawk, we connect top global talent with high-performing U.S. companies. Our focus is on finding exceptional professionals who bring both expertise and drive to every role. We’re passionate about helping candidates grow their careers while supporting our clients with reliable, remote-ready talent that makes an impact from day one.
About the Opportunity
We’re looking for a proactive, detail-oriented, and highly organized Commercial Real Estate Finance Manager to support the day-to-day functions of a successful, growing commercial real estate private equity firm. This fully remote role reports directly to the Owner and touches multiple areas of the business, including finance, property operations, investor reporting & communications, deal support, and executive assistance. The ideal candidate is a self-starter who thrives in a fast-paced environment, can effectively manage multiple workflows, and is fluent in U.S.-based real estate business practices.
Core Responsibilities
Finance & Accounting Support
Track rent collections, monitor weekly delinquency reports, and follow up with property managers and tenants
Review property-level financials, flag discrepancies, and help identify trends or issues
Based on portfolio-level cash flows, provide recommendations on quarterly investor distributions, process wires, and track investor distribution logs
Monitor outgoing cash flow, vendor invoices, and operating expense tracking
Coordinate with accountants to ensure timely tax prep, filings, and K-1 distribution
Maintain internal tracking of capital calls, loan payments, escrow balances, and interest reserves
Investor Communications & Document Management
Draft investor updates, distribution memos, capital calls, and recap emails using standardized templates
Maintain a secure and organized repository of investor records, including K-1s, subscription docs, wire instructions, and historical distributions
Format and send clean, professional investor-facing materials as PDFs and tracked emails
Onboard new investors and update internal CRM or cap tables as needed
Deal Support & Underwriting Assistance
Gather property comps, operating data, and market research for underwriting purposes
Assist in building or updating financial models for new acquisitions or refinancings
Track deal timelines, escrow milestones, and key deliverables across acquisitions, dispositions, and construction projects
Prepare summaries, charts, and slides for internal investment review or external investor presentation
Admin & Executive Support
Maintain detailed digital filing systems for all company entities and properties, including leases, loans, legal documents, and tax materials
Monitor and manage workflows across tax prep, investor distributions, property renewals, and compliance items
Draft clear and professional communications, memos, and follow-up emails on behalf of the principal
Build and manage task tracking systems (Notion, Google Sheets, or Asana) for recurring responsibilities
Create, manage, and maintain internal SOPs for key recurring processes such as distributions, rent tracking, entity formation, and investor reporting
Requirements
Must-Haves for This Role
Fluent in English (written and verbal), with strong communication and follow-up skills
7+ years of experience working with U.S.-based clients in real estate, property management, accounting, or operations, including hands-on experience in real estate private equity with a strong understanding of investor reporting, capital distributions, and related financial processes.
Advanced knowledge of real estate financial statements, rent rolls, and ledgers, and investor workflows is a strong plus
Proficient in Google Workspace (Sheets, Docs, Gmail, Calendar), Excel, PDF tools, Slack, and cloud-based file systems (Drive, Dropbox)
Highly organized, detail-oriented, and able to prioritize independently
Reliable internet connection and ability to work Central time business hours
Trustworthy, discreet, and comfortable handling confidential business and financial information
Nice-to-Haves for This Role
Familiarity with AppFolio or experience using property management software
Benefits
Competitive compensation: 3,000 – 4,000 USD (DOE)
Access to a $200k+ perk marketplace with instant discounts on 150+ services
Access up to 50% of approved earnings before payday (no credit checks or fees)
On-time, in-currency pay
HireHawk
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