Education Project Manager/GAC BOE

Job Category: Business Transformation
Job Description:
Position: Education Project Manager/GAC BoE
TEAM/PROGRAMME: Education
Grade: 2B
Contract Length: 12 months
LOCATION: Bale Field Office at Robe
Post Type: National
Child Safeguarding:
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff
ROLE PURPOSE:

The Role of the BRIGHT LEARNING OUTCOMES project Manager will be leading the implementation of gender gender-responsive education project in two regions (Somali and Oromia) through refugee and I DP led implementing partners. He/ she will also work with HI (technical partner) to facilitate training on inclusive education to implement

partners (AFD in Bale, OWDA and WA-YPDO in Somalia). This post will undertake supervision of field-based

coordinators, manage the resources and staff, coordinate delivery of programme goods, collect, analyse and forward programme information,

Organise and implement training for project staff, district education and regional education staff, provide information to the operation unit of SCI country office; resolve programme-related issues and liaise with MOE and regional education bureaus where the project is implemented, as well as the donor, and the member office. He/she holds regular meetings with SCC and updates the member office on the status of programme implementation.

SCOPE OF ROLE:
Reports to: Bale FOM
Dimensions:
Staff directly reporting to this post: BoE project Coordinator
KEY AREAS OF ACCOUNTABILITY:
Program /project management with time, budget, & Quality

Provides leadership to education project coordinators and gender officers in Somali and Oromia regions to ensure the proper planning and implementation of a gender-sensitive education project, along with donor compliance and SCI standard operating procedures, organisational guidelines and policies.

Ensures proper utilisation of resources, including financial tracking and oversight of budgets, and finance. and administration and reporting.

Coordinates relationships with key stakeholders for the smooth and efficient implementation of project activities and to create a culture of learning and cooperation among partners and project staff.

Ensures community participation and local authorities in project processes, including safeguarding of beneficiaries at all stages of the implementation of the project.

Organises training programmes and community mobilisation schedules, in consultation with field offices, the project coordinators and gender officers. Prepare the project Detail Implementation plan and procurement plan. Conduct monitoring and supervision visits to the schools to ascertain programme quality and compliance with set standards.

Produces and shares periodic, monthly, end-of-term and annual reports to inform programme direction.

Leads BRIGHT LEARNING OUTCOMES project-related discussions and workshops

Advises the programme operation director of the SCI Ethiopia country office on issues arising which affect the proper operation of the programme.

Liaises with field offices, local government, local community leaders and other organisations to ensure the efficient implementation of the programme.

Prepare a report on lessons learned from the implementation of activities and develop recommendations for improvements as required. Processes advance requests related to procurement and follows up on the settlement of expenses.

Develop an activity and expenditure plan and communicate the same to the award and procurement unit.

Leads in the development of detailed activity and phased budget

Manages Human Resource-related emerging issues, including the discipline of staff.

Manages the performance of gender gender-responsive education project and identifies issues for addressing together with TA, award, procurement, and the member office.

Organises logistics components to ensure program supplies are always in adequate measures in schools.

Ensures that organisation assets and equipment are taken care of and that staff are practising due diligence.

Prepares periodic financial and narrative reports for review by TA and sharing with the member office/ donor.

Budget Management /as sub BH

Leads the periodic budget development as required for the areas of implementation

Prepare budget plan. periodic budget phasing & monitoring budget performance

Ensures effective and efficient utilisation of project budget and other resources for the intended purpose.

Ensures that plans are implemented as per the agreed and approved budget.

Monitoring, evaluation and quality assurance

In coordination with MEAL, leads the design of results-based monitoring and evaluation process for the programme.

Follows that the MEAL plan is developed and implemented.

Leads the planning and regular review of project implementation.

Manages knowledge and experiences from the learning process and replicates good practices.

Ensures that proper utilisation and use of monitoring and evaluation systems are put in place.

Partner management capacity Building, and Representation

Ensures that partnerships are maintained with the Somali and Oromia bureaus of education. and functioning properly as per the signed MOU.

Maintains regular communication and interaction with partners to facilitate and promote learning and information sharing.

Provide technical support to field offices, project coordinators and gender officers in the course of project implementation

Documentation and Learning

Oversees the proper documentation of experiences and lessons (including pictures and video documentation) learned during project implementation. Leads the MEAL unit to organise and properly maintain the database and information related to the programme.

Facilitates and takes part in studies and reviews related to the project.

Facilitates and ensures dissemination of information and study/reviews.

Staff Management

Motivate staff under his/her supervision and build team spirit for effective working relationships

Ensure that staff under supervision properly plan and organise their tasks (e.g. through monthly, quarterly and annual work plans). Ensure that job objectives are set and performances are evaluated timely manner, with the required quality for supervisees, hold one-to-one meetings, and produce a team report.

Accountable for the quality deliverables of the team through the provision of appropriate support

Hold periodic meetings for regular updates and addressing of issues.

Facilitate and support the staff development under his/her supervision, including nurturing and coaching on specific issues.

SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving, and role modelling Save the Children values

Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their personal development and encourages others to do the same

Widely shares their vision for Save the Children, engages and motivates others

Future-oriented, thinks strategically

Collaboration:

Builds and maintains effective relationships with their team, colleagues, members and external partners and supporters

Values diversity, sees it as a source of competitive strength

Approachable, good listener, easy to talk to

Creativity:

Develops and encourages new and innovative solutions

Willing to take disciplined risks

Integrity: Honest, encourages openness and transparency
MINIMUM QUALIFICATIONS AND EXPERIENCE

A minimum of a first Degree in Development studies, Education, or Community Development. A master’s degree is preferred with an educational background.

Experience in project management at least 6 years, 2 years in managerial position, including project cycle management, proposal writing. budget management and donor reporting

Knowledge of finance monitoring and follow-up tools for HR management in challenging environments

Good team leadership and conflict resolution skills, consensus team building, and adaptability. Experience in delivering programs under tight deadlines

Ability and willingness to work in remote and isolated locations with ever-changing security Scenarios. Monitor quality implementation program based on woreda quality benchmark tools

Demonstrated ability for leadership and independent decision-making

Strong interpersonal skills & excellent team player.

Willingness and ability to work in a hardship environment and meet tight deadlines. Cultural and gender sensitivity

Experience in MS Office package (Excel, Word, PowerPoint, and Visio). web conferencing applications, and information and budget management systems.

Experience in coordinating activities across locations and with a roving position. Knowledge of child safeguarding and protection

Experience, preferably in SF/CP programs, with vulnerable children and youth.

Knowledge of the Somali and Oromo languages is an added value

Personal Competencies:

Eagerness to do the work, Dedication to objectives,

Punctuality

Integrity

Ability to work in a team setting, friendliness and resourcefulness (Teamwork

Respectful of oneself and others

Quality conscious and ready to learn new ways of doing things

Desirable: Female candidates are preferred/encouraged; also, familiarity with the context is preferable.
Date of issue: 29th July 2025 Author: Asif Befa
Declaration
Icertify that I have read and understood this job description and I pledge to respect it along with the SC’s Code of Conduct, Child Protection Policy, the Staff Regulations and the terms and conditions of the contract I signed

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