Accounting & HR Associate

As one of the fastest growing startups in Los Angeles, we’re revolutionizing the way in which companies approach successful video advertising. Our team of award-winning Producers, Editors, Directors, Engineers, and Performance Marketing Managers are building a global studio where we can conceptualize, shoot, and produce hundreds of videos per day. Unlike traditional advertising agencies that pitch creative concepts for companies, hope they will perform, and outsource filming, we design videos that are guaranteed to convert. We use data to guide our creative process and leverage testing and analysis to make adjustments to react to users in real-time. What’s atypical about the company: We’re fast and data-driven: our teams develop concepts in the morning, shoot/edit in the afternoon, launch in the evening, and iterate the next day based on real-world performance. We’re a behavioral R&D lab at the core: We put 2,000+ video experiments per week, watched by tens of millions of people per day, that give us deep insights into how people make decisions. Over the past couple years, we’ve built an enormous library of IP around human behavior and visual communication. We work on a pure pay for performance basis. Zero production fees for video. Clients only pay us if our videos outperform anything they’re running internally.
The Role
Job Title: Accounting & HR Associate
Location: Remote
Job Type: Full-Time
Hours: Los Angeles working hours – during 7am – 7pm Pacific time zone
About TubeScience:
Founded in 2016, TubeScience is revolutionizing video marketing by creating highly effective ads in massive volumes. Specializing in data-driven video content for social media, TubeScience uses advanced analytics and rigorous testing to maximize the impact of advertising campaigns. Our clients include some of the largest advertisers on Facebook and Instagram across various industries. We operate on a performance-based model, meaning clients only pay if our ads outperform their internal campaigns.
Role Overview:
As the Accounting & HR Associate at TubeScience, you will report to the Assistant Controller and work closely with the accounting and HR teams to support day-to-day accounting operations and HR administrative processes for our fast-growing, tech-enabled service business.
We are seeking a detail-oriented and process-driven Accounting & HR Associate to join our accounting team. The ideal candidate will be responsible for administering the accounts payable processes, contractor onboarding validation and payment administration, backup the G/L accountant, and providing general HR operations including employee/contractor onboarding and offboarding. This role requires strong attention to detail, excellent organizational skills, and a compliance-focused mindset to ensure the accuracy and timeliness of accounting and HR processes.
Reporting to the Controller with dotted line support to HR and Benefits management.
Key Responsibilities:
Accounts Payable Management:

Process accounts payable invoices, ensuring accuracy and timely vendor payments

Validate invoices against purchase orders or contracts for terms compliance in processing payments

Manage AP inboxes and coordinate with external invoice processing teams

Monitor AP aging statements and reconciliation

Resolve payable issues with managers and vendors promptly

Maintain accurate vendor records and documentation

Other general ledger, credit card and moth end close G/L and AP processing support as needed.

Payroll & Contractor Management:

Manage independent contractor documentation to ensure completeness and accuracy

Process contractor payments through Wrapbook and other platforms

Validate paperwork for timely contractor payments

Support payroll change validations for accuracy

Maintain compliance with contractor classification requirements

Process contractor payments across multiple systems – Ramp, Wrapbook, Rippling, Paypal, and production management systems.

HR / Contractor Operations Support:

Facilitate employee and contractor onboarding/offboarding processes in Rippling, Wrapbook and other payment systems

Ensure all required documentation is collected and properly filed

Assist with HR compliance documentation and record-keeping

Support HR with administrative tasks during peak periods

Help maintain employee and contractor records for audit purposes

Support end-to-end onboarding and offboarding processes for employees and contractors

Coordinate with IT, accounting / Finance, and other departments to provide seamless transitions

Maintain and update onboarding/offboarding checklists and procedures

Monitor and ensure compliance with employment laws and regulations

Maintain up-to-date knowledge of HR compliance requirements for remote/global workforce with HR/People team.

Ideal Profile
Qualifications:

Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources or related field

3-5 years of experience in accounts payable, payroll processing, HR operations and or G/L accounting

Working knowledge of GAAP and basic accounting principles

Experience with payroll systems (Rippling, Wrapbook, or similar platforms)

Familiarity with accounts payable software and processes, including Ramp and Quickbooks

Understanding of HR onboarding/offboarding processes / documentation requirements

Familiarity and working knowledge of California employment and contractor compliance management, ideal.

Strong attention to detail and excellent organizational skills

Excel/Google Sheets proficient.

Ability to manage multiple priorities in a fast-paced environment

Requirements:

Ability to work Los Angeles working hours with a minimum of 6 hours overlap during 7am – 7pm Pacific time zone

Access to reliable power and high-speed internet

Strong written and verbal communication skills in English

What’s on Offer?

Flexible working options

Opportunity to make a positive impact

Opportunity within a company with a solid track record of performance

TubeScience