Are you a highly organized, detail-oriented professional looking for a fully remote role where you can make a significant impact? Our thriving elevator installation and service company, based in New York City, is searching for a Client Administrative Coordinator to manage a high volume of client contracts, government forms, and insurance requests with efficiency and accuracy.
This role offers the flexibility to work from home while playing a pivotal part in ensuring seamless administrative operations and exceptional client service.
The Role
Key Responsibilities
Document Management:
Efficiently handle daily incoming requests for contracts, bills, permits, and insurance documents.
Ensure all documents are signed, dated, and accurately aligned with client requirements.
Contract Verification:
Review contracts for accuracy and completeness.
Coordinate with clients to confirm details and update contracts to reflect current terms and responsible parties.
Government Forms:
Complete and manage all required government forms related to new and ongoing contracts.
Ensure compliance with all regulatory standards.
Insurance Coordination:
Process requests for Certificates of Insurance (COI) by liaising with insurance brokers to obtain and verify necessary documents before sending them to clients.
Record Keeping:
Maintain precise records of all handled documents.
Organize digital and paper files for easy accessibility and future reference.
Client Communication:
Effectively communicate with clients to gather information, clarify document requirements, and ensure satisfaction with our services.
Ideal Profile
Experience:
Proven background in document coordination or a related field, ideally within the elevator or similar industries.
Experience working remotely for a U.S.-based company is a strong advantage.
Technical Skills:
Proficiency in Adobe Acrobat for editing PDFs.
Advanced knowledge of Microsoft Office applications, including Word and Excel.
Language Skills:
Exceptional English proficiency, both written and verbal, with the ability to read, interpret, and communicate complex information clearly.
Personal Traits:
Highly organized and detail-oriented, with the ability to manage multiple tasks and deadlines in a fast-paced environment.
Communication Skills:
Professional and polished in both written and verbal communication, with excellent interpersonal abilities.
Appy here also:
If you’re passionate about delivering exceptional administrative support and ready to excel in a dynamic remote work environment, we want to hear from you!
Apply now to become part of a team that’s elevating standards in the elevator industry—right from the comfort of your home!
What’s on Offer?
Work from Home: Enjoy the flexibility of working remotely while contributing to the success of a growing company.
Challenging & Rewarding: Thrive in a fast-paced role where your skills in organization, accuracy, and client communication will shine.
Make an Impact: Be an integral part of a company that values your expertise and dedication in maintaining the highest standards of accuracy and client servi
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