Country Procurement & Logistics Manager Burundi

Position: Country Procurement & Logistics Manager Burundi
Location: Bujumbura, Burundi
Deadline: 26/02/2025
Starting date: April 2025
Family duty station: YES
R&R: NO
Working context:
WeWorld supports people in overcoming emergencies, and it strives to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. WeWorld has been present in Burundi since 1995 and is currently active in 13 of the country’s provinces. During these 25 years of continuous presence in the country and thanks to funding from various donors (ECHO, Italian Cooperation, USAID, UNICEF, FAO, WFP, Netherlands Embassy, GIZ, DUE, UNHCR), WeWorld has carried out actions in the health, nutrition, food security, protection and EHA sectors.
Purpose of the Role
WeWorld is recruiting a Country Procurement & Logistics Manager based in Bujumbura. She/He works under the direct supervision of the Country Representative and under the technical supervision of the Procurement Specialist for Africa and Global Logistics Advisor. She/He works in coordination with the Country Finance Manager, and the Projects Managers.
Main tasks and responsibilities
General Responsibilities

Ensures strict application and respect of WeWorld and Donors procurement procedures and guidelines

Ensures adherence to the Global Manuals and guidelines in Country

Ensures the Logistics Department and its teams are involved and contributing in every step of the supply chain and project cycle to ensure efficiency

Implement capacity building sessions for the procurement and logistics team through specific training plans based on periodic capacities assessment.

Ensures the HR setup is proactively and properly sized to the level of operations.

Ensures the team under his/ her supervision respects HR and ethical standards

Ensures smooth collection and/or dissemination of relevant procurement and logistics information at mission level by maintaining optimal coordination routine system and tools (meetings, reports, situation points)

Establish and maintain a pro-active inter-departmental communication and collaboration with Finance and Program.

Regularly participate to coordination meetings, workshops, and working groups related to Logistic conducted in Burundi. Promote ad hoc meetings with partners and other actors in Country.

Support the Country Representative in conducting Risk Assessment and tailoring Risk Mitigation Measures

Ensure the safety and security of the WeWorld staff and premises.

Provide extended supervision to field offices.

Participates in audits processes, ensuring the logistics and procurement documents are timely available.

Procurement

Supervises and support the management of Procurement Procedures in accordance to WeWorld Global Procurement Manual and Donor Guidelines from the planning to the completion

Directly manages the high value procurement processes and all the other procedures in case of gaps or specific needs

Establishes Contract Management routine throughout project cycle including the close follow up on complex Contracts

Ensures procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews

Enforces Performance management processes for evaluating new/existing vendors and record information

Establishes a specific Procurement strategy for ensuring high quality procurement processes and outputs

Forecasts all upcoming launches and status updates as to balance the Procurement workload in accordance with projects goals and timing

Fleet Management

Supervises the optimization of the fleet

Ensures the respect of standards vehicle management procedures

Supervises the general follow up of the mission vehicles and reports (consumption checks, maintenance movement planning…)

Conducts spot checks of vehicle condition and equipment

Asset/ Equipment Management

Ensures the respect of standard procedures and ensure the implementation of specific controls/checks

Ensures the correct management and the follow up of the equipment used on the mission (asset/equipment management database, coding, distribution, handover)

Ensures regular inventory are done and feed properly the mission’s procurement tactics

Warehouse and Premise Management

Supervises and supports the Logistics team to ensure the office has necessary supplies and equipment and all items are well maintained

Provides advice and guidance on all warehouse management related matters and conducts on-the-job introduction to warehouse management

Reporting

Centralizes all logistics information available on the mission and consolidates a monthly report

Assess logistics intra and inter department reporting quality for accuracy, punctuality and effectivity and support logistics coordinator in deploying effective reporting structure

Is responsible for preparing supplies/service provider data base and draft resource map for existing projects

Supervises the Procurement Plan creation and updating

Provides inputs of procurement data for Interim and final procurement reports in accordance to donor needs

Security Management

Participation in context analysis and information gathering alongside the Head of Mission

Define, update and monitor the effectiveness of the security plan at national level under the supervision of the Country Representative

Responsible for conducting safety and security induction for expatriates and national employees

Contributes to the implementation safety & security guidelines, SOP & plans

Supports the preparedness (check contingency kits, first aid kits etc.) to evacuation and contingency plans

Participates actively to logistics and security coordination as well as information meetings

HR Management

Establishes the work schedule of the logistics team in Bujumbura, delegates activities and monitors their execution

Supports, coaches and evaluates the mission’s logistics staff under his responsibility

Organizes training courses for national logistics department managers (Bujumbura and field bases), in particular by running workshops on various logistics and procurement topics

Forecasts logistics HR requirements and structuring the department (lead in the recruitment process whenever necessary)

Briefs all new employees (national and expatriate) on logistics and procurement procedures, templates, chain of communication, etc.

Job specifications
ESSENTIAL REQUIREMENTS
Qualifications and Knowledge

Degree in logistics, supply chain or equivalent certifications or equivalent experience

Knowledge of international humanitarian and development systems, institutions and donors’ programs (including European Union, UN), and of procedures, accountability frameworks and best practices

Knowing and adhering to the values of WeWorld.

Fluency in French and English, both written and oral

Proved experience in staff management and procedures enforcement

Professional experience

Minimum 5 years of experience working as a Senior Logistics Manager in a humanitarian/recoveryor developmentcontext

Experience of working in complex and volatile contexts

Skills and Abilities

Strong interpersonal relationships and demonstrated ability to leverage business networks and partnerships for continued growth

Good communication and leadership skills

Ability to perform under stress conditions

Capacity to work autonomously and in problems prevention/resolution

Skills in training and remote management support

Ability to think strategically and conceptually and to translate these into concrete results

Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues

Integrity in line with the Humanitarian Principles and ethical standards

Strong commitment to WeWorld Mission

Cultural, gender, religion, and age sensitivity and adaptability

Solid safety and security knowledge

DESIRABLE REQUIREMENTS

Previous experiences in Africa

Previous experiences in managing large work contracts are considered an advantage

Knowledge of Italian is an added value

WHAT WE OFFER
Type of contract: a first 6 (six) months contract subject to verification (achievement of specific objectives); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first period of collaboration.
Economic conditions: to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex and hardship based on place of work)
Others conditions: Personal Effects Transportation (12 months contract); First Accommodation (12 months contract)
Annual leave: 2,5 days/month (working days)
Flight ticket: one return flight every 12 months of contract
Health insurance: covered
WHO WE ARE
We support people in overcoming emergencies and we strive to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. We work in 26 countries around the world, including in Italy, with more than 179 emergency, humanitarian aid and development projects. Our activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world.We operate in several natural and man-made crisis in various regions of the world. The emergency response, coordinated by the Humanitarian Aid Unit, is composed by multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. We operate also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach.In the last 4 years we have strengthened the regions and the countries where we have been working, we have created new programs, developed new quality and compliance systems and now we need new people who want to join us to build the world we want in the coming years. Join us.

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