Executive Assistant

Job Title: Executive Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 1700 USD
Work Schedule: Monday – Friday, 8:00 AM to 5:00 PM (EST)
NOTE: INDEPENDENT CONTRACTOR POSITION
Company Overview:
Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.
Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support executive operations and administrative functions. The ideal candidates will manage scheduling, communication, and key administrative tasks while ensuring efficiency in daily business operations.
Key Responsibilities:

Calendar Management: Schedule meetings, prevent scheduling conflicts, and manage executive availability efficiently.

Email & Communication Handling: Oversee inboxes, respond on behalf of executives, and ensure all follow-ups are completed.

Travel Coordination: Book flights, accommodations, and transportation while aligning with business partner schedules.

Administrative Support: Handle document preparation, research, and general administrative duties.

Call Handling: Make calls on behalf of executives, with potential responsibility for answering inbound calls in the future.

Task & Project Management: Maintain accountability for assigned tasks and ensure all responsibilities are executed without the need for constant follow-ups.

Personal Assistance: Handle personal tasks, such as grocery orders or researching local programs, as needed.

Collaboration with Another EA: Work closely with the second Executive Assistant to streamline responsibilities and avoid duplication of efforts.

Must-Have Qualifications:

Proven experience as an Executive Assistant, ideally supporting C-level executives.

Strong expertise in Google Suite (Docs, Sheets, Presentations) and Microsoft Office Suite.

Exceptional organizational and multitasking skills to manage multiple projects simultaneously.

Strong communication skills with the ability to interact professionally with stakeholders.

Ability to work independently, take initiative, and solve problems proactively.

Attention to detail to ensure accuracy in all tasks.

Preferred Qualifications:

Neutral accent preferred due to frequent phone interactions (not a dealbreaker).

Previous experience working with high-level executives in a fast-paced environment.

Cultural Fit:

Highly organized, proactive, and fast-working.

Not afraid to ask questions and take initiative.

Friendly and professional with a go-getter attitude.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.

Sagan Recruitment