Executive Assistant – Freelance, Remote
Department: Support & Leadership
Employment Type: Full Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $7.00 / hour
Description
About the Client
A venture-backed technology company revolutionizing global logistics through innovative aerospace solutions. With significant government and military contracts, they’re developing cutting-edge technology to transform cargo delivery worldwide. Based in Los Angeles, this rapidly growing startup is backed by $37M in contracts and is led by a renowned aerospace innovator.
Why does this role exist?
The Executive Assistant will serve as the crucial right hand to the Founder & CEO, managing both business and personal priorities to optimize executive effectiveness. This role exists to ensure seamless operational flow, allowing the executive to focus on strategic initiatives while maintaining work-life balance and organizational efficiency across multiple projects and ventures.
The Impact you’ll make
Executive Support
Manage complex calendar and email communications
Coordinate with internal and external stakeholders
Optimize the executive’s time and scheduling
Provide updates via Telegram throughout the day
Personal Affairs Management
Coordinate family appointments and travel arrangements
Manage multiple properties and maintenance schedules
Handle personal scheduling and reservations
Arrange medical appointments and family commitments
Administrative Leadership
Handle sensitive and confidential information
Implement efficient organizational systems
Communicate on behalf of the executive
Prioritize and manage tasks proactively
Stakeholder Relations
Interface with high-level contacts
Manage internal and external communications
Coordinate across different time zones
Maintain professional relationships
Skills, Knowledge and Expertise
Required:
Previous executive assistant experience supporting C-level executives
Demonstrated experience managing both business and personal affairs
Track record of implementing organizational systems and processes
Strong command of the English language (written and verbal)
Experience handling confidential information in a professional setting
Ability to articulate and demonstrate successful processes and techniques from previous executive assistant roles
Chief of Staff experience is highly desirable
WFH Set-Up:
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor, and up.
Internet speed of at least 40 Mbps
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home
Your Superpowers:
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Proactive problem-solving mindset
Ability to maintain confidentiality
Detail-oriented with excellent follow-through
Adaptability and flexibility
Tech-savvy with modern communication tools
Strategic thinking and prioritization skills
Previous Chief of Staff experience or equivalent senior EA role
Proven track record of implementing efficient systems and processes
You should apply if…
You thrive in fast-paced, dynamic environments
You’re naturally proactive and take initiative
You maintain grace under pressure
You’re passionate about organization and efficiency
You understand the importance of discretion
You enjoy both independent work and collaboration
You can demonstrate concrete examples of systems you’ve implemented in previous roles
What to expect…
Work Setup:
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
Monday to Friday, 9 AM to 5 PM PST (Pacific Standard Time)
Occasional weekend availability for urgent matters
40 hours per week
Compensation:
$7 per hour
No benefits package included
Benefits
Magic
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