JOB OVERVIEW
We are looking for a superstar Executive Assistant to help reclaim his most valuable resource-time. The goal? Streamline his day-to-day, organize his world, and free him from distractions so he can focus on the big-picture work that drives success. He needs a right-hand person who’s not just reliable, but who can anticipate needs and act as a seamless extension of the team.
If you’re ready to help make magic happen by buying back his time and eliminating the noise, this is the role for you!
What’s in it for you?
Joining our client means stepping into a role brimming with opportunities for growth and personal development. You’ll be at the heart of a dynamic team, with access to exciting perks that will elevate both your career and your life.
Here’s what’s waiting for you:
> Lead and Grow: Build and shape your own team while elevating your career.
> Financial Growth: Enjoy competitive compensation with opportunities for advancement.
> Invest in You: Access paid courses for personal and professional development.
> Bonus Potential: Earn performance-based bonuses for your outstanding contributions.
> Shine Bright: Receive appreciation, recognition, and spotlighting for your valuable work.
> Collaborative Culture: Be part of a warm, family-like team where your voice is heard.
> Direct Communication: Thrive in an environment with respectful, open dialogue and low ego.
Ready to make a significant impact while growing alongside a dedicated team? This is your chance to shine and achieve your career aspirations.
Responsibilities of the Executive Assistant:
Your responsibilities include:
Calendar Management:
> Manage and update the client’s calendar for meetings, appointments, and personal commitments
> Proactively reschedule conflicts and provide timely reminders for upcoming engagements
Email Management:
> Organize the client’s inbox, flag important emails, and ensure timely responses to high-priority contacts
> Draft and respond to emails on behalf of the client, with autonomy expected in the long term
> Regularly clean and maintain an efficient inbox
Phone Management (Nice-to-Have):
> Manage the client’s text messages and notifications using the desktop version of Pixel
Social Media Management:
> Handle direct messages and comments, ensuring timely and appropriate responses
> Filter and direct messages requiring client attention, such as investment inquiries and event invitations
> Platforms include LinkedIn, YouTube, Facebook, Instagram, and Twitter
Travel Arrangements:
> Book domestic and international travel, including flights, accommodations, and transportation for the client and their partner
> Coordinate travel itineraries for smooth transitions between meetings and events
Administrative Tasks:
Password Management:
> Organize LastPass with approved passwords and ensure accessibility for necessary tasks
> Filing and Document Organization:
> Use Google Drive and Dropbox to manage and organize documents
Task Management:
> Oversee essential tasks such as maid services, car maintenance, and property appointments
> Vendor Communication
> Confirm services with vendors and address any issues that arise
Contact Management:
> Maintain and update a contact database, categorizing into investors, clients, vendors, and personal acquaintances
> Track important dates, birthdays or charity events and manage gifts or flowers for special occasions
Note-taking & Meeting Summaries:
> Attend meetings or calls, taking detailed notes and summarizing key points
> Use Microsoft Teams and Zoom for meetings, and ensure minutes are shared promptly
> Track tasks using Ninety.io for goals and Monday.com for daily processes??
Perks:
> 13th Month Bonus (Wild right?!)
> Permanent work-from-home / remote set-up
> Health insurance
> Dental insurance
> Mental health insurance
> Great starting salary
> Growth opportunity
> Performance-based raises
> Prizes and bonuses
Specifics:
Time
> Full-time, PST time zone
> This is a remote position so you can have the freedom to work from anywhere
Miscellaneous
> Attire – business casual when in meetings
> Professional setup (Pains me I actually need to write this down…)
> Clean background
> Good camera
> Good microphone
> Strong wifi
Tech Stack
> Project Management Software (preferably Monday.com)
> Social Media Channels (LinkedIn, YouTube, Facebook, Instagram, and Twitter)
> Microsoft Teams
> Zoom
> LastPass (nice-to-have)
> Speechify (nice-to-have)
> Whatsapp
Compensation
> $12,000-$16,200/yr
Don’t forget to attach your PDF resume to [email protected]. Please use the subject line: “Executive Assistant – JB”
SKILL REQUIREMENT
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