JOB OVERVIEW
Are you a seasoned project manager with proven experience leading remote teams? Are you detail-oriented, organized, and passionate about driving productivity and results? If so, we want to hear from you!
We’re looking for a Virtual Project Manager (VPM) to oversee a team of virtual assistants (VAs) and ensure that tasks are completed on time and with high quality. If you thrive in a fast-paced, results-oriented environment and have the skills to implement processes and manage a team effectively, you may be the perfect fit.
About the Role:
Position: Virtual Project Manager (Full-Time)
Location: Remote (Work from Home)
Working Hours: Must be available during Pacific Time Zone (PST) hours and have flexibility for check-ins.
Key Responsibilities:
Oversee daily tasks and ensure timely completion by team members.
Communicate with the team via Slack, ensuring nothing is missed or delayed.
Use project management tools like [Insert Tools: Trello, Asana, ClickUp, etc.] to assign, track, and manage tasks.
Ensure the team follows Standard Operating Procedures (SOPs) and other defined processes.
Provide daily/weekly progress reports to management summarizing team performance.
Solve problems quickly and efficiently while keeping projects on track.
Continuously optimize processes and workflows for better efficiency.
Required Skills and Qualifications:
Proven experience as a Virtual Project Manager for remote teams (please provide details and examples).
Expert-level knowledge of project management tools such as Trello, ClickUp, Asana, or similar platforms.
Strong leadership and communication skills.
Ability to manage multiple tasks and projects simultaneously.
High attention to detail and ability to catch mistakes before they become issues.
Experience in implementing SOPs, managing workflows, and streamlining team communication.
Strong English communication skills, both written and verbal.
Excellent problem-solving skills and ability to work independently.
Technical Requirements (Non-Negotiable):
High-speed internet connection and backup solution.
Modern computer with up-to-date specifications capable of handling project management and team collaboration tools.
Smartphone for quick communication.
Electric generator for backup in case of power outages.
Good camera and microphone for Zoom interviews and daily meetings (no exceptions).
If you do not meet these technical requirements, please do not apply.
Ideal Candidate:
You are organized and proactive, never letting tasks slip through the cracks.
You’ve worked in similar roles, successfully managing VAs and teams remotely.
You’re tech-savvy and quick to adopt new tools and systems.
You thrive on deadlines, productivity, and keeping teams on track.
You’re resourceful and solution-oriented, solving problems on the go.
Secret Code (To Prove Attention to Detail):
To prove you have read this job posting carefully, please include the secret code “VPM-PST” at the very beginning of your application. Any application without this code will not be considered.
Screening Questions (To Be Completed by Applicants):
Please answer the following questions when applying:
What project management tools have you used in the past, and how did you use them to manage teams?
Provide an example of a time when you had to solve a significant problem in a project.
What is your experience with remote teams, and how do you keep track of tasks and deadlines to ensure nothing is missed?
How do you handle team members who are consistently missing deadlines or making mistakes?
Test Assignment (Mandatory for Application Consideration):
We believe that actions speak louder than words. To move forward in the hiring process, you’ll need to complete this short test assignment:
Test Assignment:
Create a project management workflow for a small team of 3 virtual assistants using the project management tool of your choice (Trello, ClickUp, or Asana).
Assign tasks related to a fictional e-commerce website launch (tasks include setting up the website, social media marketing, content creation, and product uploads).
Share a summary of how you would manage communication, deadlines, and accountability in the team.
How to Apply:
To be considered, please follow these steps:
Include the secret code at the beginning of your response.
Complete the screening questions listed above.
Submit your completed test assignment.
Attach your resume and any relevant work samples or case studies of past project management work.
Applications that do not follow these instructions will not be considered.
SKILL REQUIREMENT
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