Finance & Administrative Manager

Company Description
EngenderHealth (EH) envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can attain their full potential. To realize this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights.
Job Description
TITLE:Finance & Administrative Manager, MSSFPO BurundiPROGRAM(S) / DEPARTMENT(S):MOMENTUM Safe Surgery in Family Planning and Obstetrics Project (MSSFPO), BurundiCOST CENTER CODE(S):MOMENTUM Safe Surgery in Family Planning and Obstetrics Project, BurundiREPORTS TO:Country Representative/Country Project Manager and matrix report to Project Director of Finance, MSSFPOSUPERVISES:Finance and Procurement AssistantJOB STATION:Bujumbura, BurundiLOCAL HIREYes

COMPANY SUMMARY
EngenderHealth (EH) envisions a gender-equal world where all people achieve their sexual and reproductive health and rights. We believe this is essential for ensuring all people can attain their full potential. To realize this vision, we implement high-quality, gender-equitable programs that advance sexual and reproductive health and rights.
PROJECT SUMMARY
MOMENTUM Safe Surgery in Family Planning and Obstetrics is a USAID-funded program initiated in September 2020 and active through September 2025. Through a consortium of partners led by EngenderHealth, this project expands awareness of, equitable access to, and appropriate use of quality, voluntary surgical maternal health (MH) and family planning (FP) services that are essential to reducing maternal and newborn mortality and morbidity and promoting reproductive health (RH). MOMENTUM Safe Surgery in Family Planning and Obstetrics focuses on surgical obstetric care, including safe and indicated cesarean delivery (CD) and peripartum hysterectomy; prevention and treatment of obstetric and iatrogenic fistula; and voluntary long-acting reversible contraceptives and permanent methods (LARCs/PMs). In Burundi, MOMENTUM Safe Surgery in Family Planning and Obstetrics builds on EngenderHealth’s long history of successful program implementation with government and civil society partners, including the USAID Fistula Care and Fistula Care Plus, Burundians Responding Against Violence and Inequality (BRAVI) and Gir’iteka (as sub to local partner SWAA-Burundi) projects.
JOB SUMMARY
The , is responsible for managing cash flow, chart of accounts, financial reporting to the EngenderHealth Washington office; outreach and technical assistance to the project’s implementing consortium partners in Burundi; financial reporting and due diligence oversight of project grants to local partners; and ensuring compliance with EngenderHealth and donor rules and regulations in all spending. The Finance Manager will work closely with the global project’s Finance Director and Senior Manager, Global and Field Operations, and will be responsible for financial operational oversight through the use of QuickBooks/SAGE for reporting, tracking, and managing project finances on a daily basis. The Manager will also be for providing a wide range of office management and support to the office including, ensuring the full functioning of the office, serving as the point person managing all procurement-related activities, and contractual functions with support from the Home Office team.
ESSENTIAL FUNCTIONS
Administrative and HR:

Supports office operations by maintaining office administrative systems, such as and not limited to authorization/approval processes, IT use, cleaning and maintenance of office premises, and vehicles, documentation and issuance of office stationaries to staff, managing common printers, etc., and supervising administrative staff, as relevant/needed

Provides office services such as: organizing office operations and procedures, managing correspondence, designing and maintaining filing systems, developing and reviewing supply requisitions, and assigning and monitoring clerical functions.

Manages and maintains the retention, protection, retrieval, transfer, and disposal of records as per EngenderHealth standards.

Maintains office efficiency by planning and monitoring a system for assigning equipment, furniture, and stationaries to staff office systems, office layout, and equipment procurement and maintenance.

Working with the Country Representative and Home Office, implements office policies by following standards and procedures, measuring results against standards, and making necessary adjustments.

Working with the home office to update the Employee HR Handbook, roll it out in the office, and monitor its implementation.

Working with the Home Office as the Field Office HR lead, supporting staff recruitment, selection, orientation, training, and coaching employees, as needed/appropriate.

Support the Country Representative and project technical staff to plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.

Contribute to team effort by accomplishing related results as needed.

Finance:

Examining all financial documents for payment are checked for completeness, accuracy, and validity of financial data, including accounting classification and computations; preparing checks, payments, and bank deposits.

Preparing payroll vouchers to record the payroll disbursement and reporting and paying all payroll and taxes

Assisting in the coordination of travel for program staff, international technical staff and/or consultants and in preparing and processing expense reports (flight arrangements, hotel reservations, and logistics, such as per diem, visas, and donor approval, if applicable).

Examining all financial documents for payment are checked for completeness, accuracy, and validity of financial data, including accounting classification and computations.

Record financial transactions into QuickBooks/SAGE and prepare monthly field reports

Monitor the bank account transactions, review and reconcile the bank account on a monthly basis, and manage and perform other duties as assigned by the Country Representative, MOMENTUM Safe Surgery technical lead in Burundi, and global MOMENTUM Safe Surgery in Family Planning and Obstetrics Finance Director.

Monitor the cost and expenses to assist in budget preparation

Ensure operations comply with EngenderHealth, donor, and local government policies, including legal rules and regulations

Monitor inventory of office supplies and purchase new material with attention to budgetary constraints.

ESSENTIAL SOFT SKILLS

Committed to EngenderHealth’s core organizational values of reflection, inclusion, integrity, respect, and transformation.

Collaboration & Teamwork

Communication

Building trust

Judgement & Decision Making

PREFERRED SKILLS, ABILITIES AND FUNCTIONS

Computer skills (QuickBooks, Word, Excel, etc.)

Able to work independently and as part of the team

Strong communication skills, including the ability to prepare and present concise oral and written procurement operations reports, briefings, updates, and other documentation

Comprehensive understanding of procurement, operations, and compliance practices

Ability to develop and maintain effective remote working relationships with counterparts in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

Experience in risk management and compliance

Familiarity with sub-grant management a plus

Excellent French and professional English language writing and communication skills

Excellent organizational skills

Qualifications
REQUIREMENTS

Bachelor’s degree, or other equivalent degree in accounting, finance, Business administration, or other related field

Experience managing International NGO offices.

At least 5 years progressively experience as a Finance and Administrative Manager.

Working experience with USAID-funded programs, including demonstrated knowledge of USG rules, regulations, policies, and procedures.

Experience managing USAID project startups and closeouts.

Computer literacy, including proven experience with computerized accounting packages, word processing, and spreadsheets in QuickBooks, as well as Microsoft Word and Excel

Excellent organizational and communication skills

Must be of demonstrated honesty and integrity specific to financial and project management, and able to conduct business with the international community regardless of ethnicity, gender, religion, race, preference, or affiliation in a professional manner

Additional Information
Disclaimer
The above statements describe the general nature and level of work being performed by the person(s) assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed and assigned.
EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a survivor of domestic violence, marital status, pregnancy status, disability or any other protected characteristic or status under applicable federal, state and local laws.
EngenderHealth complies with applicable federal, state and local laws governing non-discrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
EngenderHealth is committed to safeguarding all people, particularly children, vulnerable adults, and beneficiaries of assistance from any harm that may be caused due to contact with EngenderHealth. This includes harm arising from the conduct of staff, associates, and partners; and the design and implementation of programs and activities.

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