Mary's Meals
Salary: £22,681 plus benefits
We are delighted to be recruiting for a People Support Assistant, which is a new vacancy within our People & Culture team. Reporting to the People Support Manager, you will play an important role within a busy and collaborative team. With excellent organisational skills, you will support the different functions of the team with a variety of HR tasks.
As a key member of our People and Culture Team, you will provide high quality and flexible administrative support for a wide range processes and projects. This will include working with colleagues across the team to support Recruitment, Learning and Development and a variety of other HR activities and processes.
Key duties:
Assist with the monitoring of the HR Services inbox to signpost managers and employees to appropriate policies and procedures or escalating/assigning to the relevant People and Culture Team member.
Maintain and update People HR with any employee data changes.
Facilitate the probation process for new employees.
Maintain electronic employee files in line with GDPR requirements as instructed.
Conduct the Right to Work and reference checks for new joiners.
Assist with maternity process.
Arrange and progress the PVG/DBS check process for employees and volunteers including Board Members.
Assist with pension monthly enrolment and payroll instruction checking.
Provide help with onboarding and induction of new starters.
Assist with traveller briefings and any other travel queries that sit with the People and Culture Team.
Assist as required with monthly People metrics reports and spreadsheet.
Provide administrative support to the wider People and Culture team to include the creation of team spreadsheets and arranging meetings.
Support the processing of purchase orders (POs) and invoices.
Support the L&D function and administer changes on their learning platforms.
Ongoing maintenance and updates of monthly organisation charts on SharePoint.
Support the recruitment process by posting adverts on internal and external sites and setting up interviews.
Provide timely recruitment administration support including managing system templates and acting as first point of contact for candidates.
We are looking for:
Relevant experience in a fast-paced and varied administrative role.
Ability to work under pressure and prioritise workload to be able to deliver on time.
Attention to detail and accuracy.
Ability to establish good working relationships and strong communication skills.
Ability to work effectively to achieve individual and team goals.
Experience with Microsoft Word, Excel, Outlook and PowerPoint.
Experience of data entry and basic reporting from HR information systems.
We have a remote-first approach to work and are happy for you to work remotely and flexibly, in a way that best supports your work-life balance. We also have an office near Glasgow city centre for those who live nearby and would like to work from here occasionally or on a regular basis.
Mary’s Meals is a global movement supported by people from all walks of life and we are focused on one goal – that every child receives a nutritious daily meal in a place of education. We continue to change the lives of over 2.4 million children who today will receive a Mary’s Meals. We believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values, Mary’s Meals is fully committed to a culture of safeguarding.
Mary’s Meals is committed to preventing any type of unwanted behaviour at work and we expect all the Mary’s Meals family to share this commitment and work in the best interest of the communities we serve. Our safe recruitment practices ensure that only those that are committed to our high standards join our movement.
If you would love to use your skills, talents and experience to be part of positive change in the world, we would love to hear from you. Please click Apply and tell us why you want to work at Mary’s Meals and why this role is a great fit for you.
Closing date: Tuesday 13th February 2024
Benefits
8% non-contributory pension contribution – after 3 months (for international candidates the 8% pension contribution will be paid as a part of salary)
34 days annual leave (including bank holidays), increasing by 1 day each completed calendar year, to a maximum of 39 days (+ option to buy another week)
Flexible working
Lifeworks Employee Assistance Programme, including perks and cash back opportunities
Life assurance
Mary’s Meals
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