Remote US HR Associate

Extenteam is currently looking for a Remote US HR Associate to undertake the following tasks:
The Remote US HR Associate will play a key role in ensuring the efficient and effective management of HR functions, focusing on policy adherence, communication, employee engagement, recruitment, onboarding, offboarding, benefits administration, and compliance with local and federal labor regulations. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks in a dynamic environment.
Key Responsibilities:
1. Policy Adherence and Procedures:

Ensure company policies and procedures are followed consistently across all HR functions.

Maintain up-to-date knowledge of relevant policies to support compliance.

2. Communication:

Manage and distribute the company newsletter, “The Team Player.”

Oversee employee communications via platforms such as Constant Contact.

3. Employee Engagement:

Administer employee surveys through designated platforms.

Manage employee recognition programs, including INCENTCO initiatives.

4. Recruitment:

Manage job advertisements on ADP and other hiring platforms.

Conduct background checks and other pre-employment screenings.

5. Onboarding and Offboarding:

Facilitate electronic onboarding processes and ensure timely completion of new hire paperwork.

Conduct New Hire Orientation, including coordination with managers, computer access setup, and electronic document management.

Handle termination processes, including communication with managers, deactivation of access, and proper filing of documentation.

Update relevant platforms and systems to reflect onboarding and offboarding changes.

6. Compliance with Local and Federal Labor Regulations:

Ensure compliance with labor laws across multiple states (MD, NJ, VA, SC, CO, FL).

Maintain and display required labor law posters, including OSHA and Workman’s Comp information.

Manage workman’s compensation claim submissions.

7. Benefits Administration:

Coordinate annual open enrollment and monthly benefits enrollments.

Manage beneficiaries and dependent information, ensuring updates are accurate.

Oversee employee financial wellness updates, including Your Money Line.

Administer employee recognition programs, including birthdays, anniversaries, and company apparel distribution.

Manage short-term disability claims and related benefit programs.

Requirements
Qualifications:

A good clear command of the English language.

Proven experience in human resources or a related field.

Familiarity with HR software platforms such as ADP.

Excellent communication and organizational skills.

Ability to manage sensitive information with confidentiality and integrity.

TECHNICAL REQUIREMENTS:
-Internet speed minimum 30mbps
-i5 8th Gen or higher
-Windows 10 / MacOS Catalina or higher
-Minimum of 8 GB RAM
-Private and quiet dedicated home office area (no roosters, dogs, children’s noises in the background)
-Back-ups in case of power or internet provider interruptions
-Good headset and webcam (Preferably noise-canceling headset)
Benefits
WHO WE ARE:
EXTENTEAM is the #1 trusted outsourcer for property management professionals operating short-term rentals, vacation homes, multifamily communities, and boutique hotel properties.
WHAT WE DO:
We support over a hundred different property management brands throughout the United States. Our virtual team members work exclusively to supercharge guest services, reservations, marketing, bookkeeping, IT support, and other core business functions.
OUR CORE VALUES:
– MISSION ACCOMPLISHED: We Work Smart & Get Stuff Done.
– OWN YOUR STUFF: We Own Our Stuff.
– WALK THE TALK: We Do What We Say We’ll do.
– INTO THE WILD: We are Explorers.
– WORD AS BOND: Just Say It.
– ABOVE AND BEYOND: We Live Extenteam.
WHAT WE OFFER:
We offer our team members targeted development opportunities both on a professional and personal level. We also offer:
– Competitive Salary
– Holiday Reward equivalent to 13th-month pay
– HMO
– Life Event Bonuses
– Preventive Mental Health Benefit

Extenteam Inc.